Best Features to Look at When Selecting ERP Software for Schools?

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Introduction

Dependence on various software products is necessary in today’s competitive, fast-paced world. The same is true in today’s world of school administration. As a result, educational institutions are shifting many prerequisites to ERP software to replace outdated methods with modern ones. 

A school’s ERP system consists of a set of tools and programmes that can effectively manage the administrative tasks of a specific academic institution or a cluster of institutions. ERP stands for enterprise resource planning. Time is saved, a tonne of paperwork is eliminated, and everything is gathered in one available location for principals, non-teaching, teaching or administrative staff, family, and students. Thus, the best school ERP software will only be found once you have a gist of what features to look at in your model. 

Must have features to look at in a school-based ERP

With a centralised system like academic ERP, they can handle their resources and organisational processes to grow more profitable yearly. Previously only a pipe dream, a cloud-based school is now a reality thanks to the state-of-the-art ERP systems offered in India. The following are the must-have features to look at when buying.

  • Record-keeping 

Schools need to file and record much information—student records, lesson plans, etc.—in the most effective manner possible. This procedure ought to be automated by a working ERP system to reduce the need for manual intervention and prevent data entry mistakes.

The user should be able to enter successfully and export student and employee data from the system. It should look for duplicate or lost data when importing and exporting data.

  • Cost-effectiveness

It is always important to plan and figure out the cost of an ERP platform based on your needs. Knowing the starting price and actual cost of the ERP software is required.

The true cost is influenced by the total ownership costs for all your customised requirements over an extended period. Your actual price may differ depending on the real users, the technology used, and whether any maintenance is required. The Return on Investment should be compared to the Total Cost of Ownership to see if it outweighs it.

  • Scalability

Because the current ERP system cannot handle the growth in school data, the school shouldn’t need to purchase a new one every year. It can be costly and counterproductive to your original goals in purchasing the software. Therefore, looking for an ERP that could support your school’s needs by offering continuous scalable upgrades every next year would be best.

  • Scheduling tasks

With several different schedules in place, schools can function effectively. However, putting together these schedules frequently demands a lot from the faculty and staff. So they should be able to schedule their academic and extracurricular activities with a school ERP. On special or recurring school days, the software should be able to keep track of assigning students to teachers and specific classroom locations.

Additionally, the school should be able to easily create its annual academic calendar and send it to parents using the ERP system. This function will assist in keeping them informed of assignments, exam dates, social events, parent-teacher conferences, etc.

  • Customer support and training availability

It is crucial to confirm whether the software vendor offers 24/7 technical support and training via SOPs, a FAQ segment, video tutorials, in-person mentoring, or a user community. Teachers, parents, and students can benefit from practice facilities and customer support when using the newly installed software.

Conclusion

The choice of an ERP  for school system is an essential step that can have a big impact. 

Selecting your school’s ERP system is an essential step that can significantly impact how well the software works for your institution.

You now realise how an ERP solution must be created and implemented using the most up-to-date technology, scalable, offer great customer service, and be constantly updated. Being able to conduct online classes is made possible by an ERP application’s online accessibility. The tool should, overall, be user-friendly, and the Return on investment should be higher than the amount cost of ownership.

References 

https://openeducat.org/blog/our-blog-1/post/8-step-checklist-for-selecting-the-correct-erp-software-for-schools-55

https://technologycounter.com/blog/things-to-consider-before-choosing-erp-software

https://leadschool.in/blog/school-erp-16-must-have-features-to-look-for/