For the transfer and sharing of information, digital uses files of different types and in various formats. Compress Pdf File If their impact is not quickly noticeable, in the long term, large files and those with a sub-optimal size pose real problems. Essentially, they create a big performance drain.
Also, it should be noted that from a certain size, some files cannot be exchanged by e-mail. Faced with these difficulties, file compression is an excellent alternative. Discover what it is and take advantage of good indications to use it well!
File compression is also called data compression or source coding. It is a computer process which consists in transforming a sequence of A bits into a shorter sequence of B bits. They return the same information. The compression is carried out with particular algorithms. These are based on three key principles the compression ratio compression quality.
Compression And Decompression Speed.
Generally, compression makes the file unreadable. Thus, one must do the reverse operation (decompression) to recover the file in its readable form. Generally, the compression method depends on the type of data to be compressed.
There are big differences between files of different formats. Can find good guidelines for compressing your PDF files
Why Compress Files?
File size reduction is the main benefit of compression. Indeed, after such an operation on a file, it takes less memory space . In practice, with compression at the rate of 2:1, a 20 MB file weighs only 10 MB at the end of the process. This solution makes it possible in particular to avoid the purchase of additional storage.
Also, it should be noted that the heavier a file, the more time-consuming it is to transfer from one network or medium to another. Clearly, transferring a file is much faster when it is in its compressed form. Additionally, many platforms do not allow file transfers beyond a certain limit .
In addition, compression promotes the archiving of . For example, all the documents of an accounting year in a company can be compressed for easier archiving.
How To Compress Files?
To compress digital files, there are two main options: online platforms and dedicated software.
Many online platforms offer compression of files of specific types and formats . Once you have the platform to use, you need to upload the file to compress there. The tool then starts the process to reduce its size.
Generally, these operations take only a short time. This duration depends mainly on the original size of the file to be compressed and the quality of service of the platform.
Software and apps
The file compression feature is found in several computer programs. There are software and applications dedicated to file compression. Often, you can use a pre-installed program on your computer or smartphone. Likewise, there is the possibility of downloading an application or software. In either case, the process is quite simple.
Reduced File Size
One of the main advantages of the PDF format is its smaller file sizes compared to other formats. Indeed, it allows to compress high quality files into relatively small files. On the one hand, this is great for saving space on your hard drive if you’re working with limited resources. On the other hand, it is ideal for transferring files by e-mail without exceeding the authorized size.
Adaptable to any system
The PDF format works on all major operating systems that currently exist. Therefore, there is no need to worry about whether the recipient of the document is on Mac, PC or Linux. In addition, PDF format is also supported by newer mobile operating systems such as Android or iOS. In other words, the recipient can use any type of device and still open your document.
What is PDF format?
PDF (Portable Document Format) allows documents to be viewed in an electronic format independent of the hardware, software or operating system used to open them. Originally, PDF was developed by Adobe Systems to convey a universally compatible file format based on the PostScript format. However, it has become a world-famous standard format for exchanging documents and information, both in business and in everyday life.
In 2008, Adobe decided to cede control of the PDF format and its development to ISO, aka the International Organization for Standardization. Since then, PDF has become an “open standard”. Specifications for the current version of PDF (or version 2.0) are documented in ISO 32000-2. ISO is also responsible for developing and updating future versions of the PDF.
Advantages Of the PDF Format
As mentioned earlier, PDFs are extremely useful for many organizations in the business world. Whether sharing statistical reports, invoicing clients, issuing contracts or business presentations, you can be sure with PDFs that the user viewing the document will see it as it was designed.
One of the biggest challenges when it comes to sharing documents created in Microsoft Word or PowerPoint is that when you share a file from one computer to another, the formatting can be completely different than it was. initially predicted. This can not only confuse you, but also appear unprofessional to your colleagues or clients. With PDF, you can ensure that all graphics and layout elements are preserved and your document will look exactly as you created it. In addition, this format is also ideal if the document is intended to be printed.
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